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Driving through the efficiency agenda


Clear road aheadWe’re going on an efficiency drive…

Just the phrase is guaranteed to send shivers down the spine of any employee or organisation.  And with justification as this has become the thinly-veiled way of saying “we need to make budgetary savings and the easiest way to do this is by cutting our largest expense” – i.e. the labour-force.

While fiscal pressures may mean that production needs to be cut back to match a shrinking order book, and consequently less manpower is required, but shouldn’t this be a last resort rather than a first?  If an organisation sheds valuable intellectual capital and/or the means to re-engineer its operation too quickly, can it ever recover its place in the market or reputation for delivery of excellence.

The dictionary definition of efficiency is that it is the state or quality of being efficient,  and interestingly the definition of this word suggests that efficiency is achieved more by interrogating systems and working patterns than simply slicing numbers off the bottom line.

ef·fi·cient/iˈfiSHənt/Adjective

(esp. of a system or machine) Achieving maximum productivity with minimum wasted effort or expense.
(of a person) Working in a well-organized and competent way.

Organisations that top the efficiency leagues come in all shapes and sizes, but a common denominator between them is that they also tend to top the best places to work lists as well.  Their employees feel involved and able to contribute to discussion and decision-making processes: the organisation benefits by being able to tap into a wealth of knowledge and experience that can deliver custom-fit best practice… and efficiency.

By moving from a top-down decision-making to a collaborative process, board-rooms can exploit the experience of all areas of their operation, allowing innovation to spring up from every quarter and be properly dissected and discussed.  The difficulty for large organisations (small ones really don’t have any excuse unless they have multiple office sites) is how to action this process effectively.

Large scale meetings don’t really fit the bill because: a) they are expensive; and b) only the people with the loudest voices get to contribute unless they are very carefully designed.  Enter the virtual business solution… companies like Cisco, HP, Kaiser Permanente and GE have been using this technology for some time now to enable effective communication that reduces time out of the office, carbon footprint and the timelag in disseminating a message to a large number of people while increasing knowledge, motivation and challenging the efficacy of existing working practices.

If ever there was an efficent way to drive the efficiency agenda – this is it.

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